Privacy Policy

We understand that privacy policies may not be the most compelling read, but they are essential in maintaining transparency and trust. This policy clearly outlines how your personal data is collected, used, and protected when using our services. As a responsible data controller, ObjectNow has a legal obligation to inform you of your data protection rights, as well as the purposes and limitations associated with the handling of your information. We encourage all users to review this policy to understand how we safeguard your privacy and ensure compliance with UK and EU data protection laws.

We encourage all users to read this information carefully to ensure a clear and informed experience.

Our Privacy Policy

Privacy Policy

Effective Date: 20th April 2025

ObjectNow is committed to protecting the privacy, rights, and freedoms of all users in accordance with the data protection principles established under the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and where applicable, the EU GDPR. This Privacy Policy explains what data we collect, how and why we collect it, and how it is securely processed, stored, and removed.

1. Data Collection and Purpose

When you use ObjectNow to generate and submit an objection letter, we collect certain categories of data to enable the functionality of the system and ensure legal compliance. ObjectNow does not retain personal data beyond the immediate purpose of submission, except where required for lawful obligations, security monitoring, or campaign group analysis.

Temporarily Collected Data (Deleted After Submission)

  • Title and Full Name: Used to personalise the objection letter.
  • Postal Address: Required for formal submission to relevant authorities.
  • Email Address: Used to facilitate submission and confirm delivery.
  • Personal Comments: If provided, integrated into the generated objection letter.

This data is permanently deleted from our servers immediately after successful submission, and is not retained, shared, or stored beyond that purpose.

Data Retained for Campaign Analysis

  • Postcode: Used anonymously by the campaign group to assess geographic engagement and outreach effectiveness. No personal identifiers are attached.

Data Retained for Legal and Security Obligations

  • IP Address: Stored to detect fraudulent or unauthorised activity and to comply with law enforcement requests, if required.
  • Browser Type: Collected for compatibility monitoring, fraud detection, and system security analysis.

2. Data Retention and Deletion

ObjectNow adopts a strict data minimisation approach. All personal data (excluding IP address and browser type) is permanently deleted immediately following the submission of an objection letter. IP address and browser information are retained only for as long as necessary to comply with legal obligations and for fraud prevention.

Postcode data, being anonymised and non-identifying, is retained indefinitely by the campaign group for legitimate analysis purposes.

3. Legal Basis for Processing

We process personal data in accordance with Article 6 of the UK GDPR under the following lawful bases:

  • Legitimate Interest: Processing is necessary to generate and submit objection letters in support of democratic participation.
  • Legal Obligation: IP and browser data are retained to ensure compliance with national laws and to assist in the investigation of unlawful use.
  • Consent: By using the platform and submitting data, you consent to the collection and processing described herein.

4. Data Security and Protection

ObjectNow implements technical and organisational safeguards consistent with UK GDPR requirements. These include, but are not limited to:

  • Encrypted data transmission using HTTPS
  • Automatic purging of temporary personal data after use
  • Firewall and server security monitoring
  • Restricted access to campaign data

5. Cookies and Tracking Technologies

ObjectNow is committed to maintaining your privacy and transparency. We do not use cookies, local storage, or other device-based tracking technologies. We do not collect behavioural data or serve targeted advertisements. Your visit to ObjectNow remains private and unmonitored, with no persistent data stored on your device.

6. Your Rights Under Data Protection Law

Under the UK GDPR, you have the following rights:

  • Right to Access: You may request details of any data processed before submission.
  • Right to Erasure: As all identifiable data is automatically deleted upon submission, no further action is required.
  • Right to Object: You may decline to use ObjectNow if you do not wish to provide the data necessary to generate an objection letter.

If you wish to exercise your rights or raise a concern, please contact us using the details below.

7. Contact and Complaints

If you have any questions, concerns, or wish to exercise your data protection rights, please contact our Compliance Team:

Email: compliance@objectnow.co.uk
Registered in: Scotland

You also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner's Office (ICO), if you believe your data has been processed unlawfully or without sufficient transparency.

8. Acceptance of This Policy

By using ObjectNow, you confirm that you have read, understood, and agreed to the terms of this Privacy Policy. Continued use of the Service indicates your acceptance of any updates, which will be reflected by the date shown at the top of this page.